1) ARRIVAL
Set-up hours are strict! Exhibits must be in place and completely set up by 3 pm, Tuesday, June 23.
2) TEAR DOWN
Absolutely no part of your exhibit (including supplies and materials) may be dismantled, packed or removed before 1 pm, Wednesday, June 24. This rule will be strictly enforced!
3) BOOTH CARPET REQUIRED
All booths are required to have booth carpet/floor covering and will be inspected. Booths without a floor covering by 1 pm, Tuesday, June 23, will automatically have carpet installed by Freeman at the Exhibitor’s expense. Exhibitors can bring in their own floor covering or can purchase a Discount Booth Package Options by June 1, 2020, through Freeman. Set up early to avoid the rush.
4) ELECTRICITY
Electricity is not included in your booth and may be purchased for additional fees through Freeman. You are permitted to bring your own extension cords.
5) AISLE USE
Aisles are to remain completely free of obstructions and not put to commercial use in any way. No activity can be conducted outside of contracted exhibit space, including handouts, solicitations, presentations or mascots.
6) HEIGHT RESTRICTIONS
No booth element may be above (8’) high in any Linear/In-Line Booth (10×10 increments). Exhibitors exceeding these limits without prior written permission will be required to revise the booth to fit guidelines before the show opens. See Booth Display Guidelines & Restrictions for complete details.
7) BLOCKING NEIGHBORS
Nothing higher than four (4’) within the (3’) closest to the aisles in any indoor space without written permission. This will be strictly enforced.
8) SHIPPING – ADVANCE/WAREHOUSE & ONSITE/SHOW SITE
Exhibitors have two options for shipping – PLEASE REFER TO FREEMAN’S MATERIAL HANDLING SHEET FOR CHARGES.
WAREHOUSE Shipping Address:
Exhibiting Company Name / Booth #
2020 SOUTHWEST FUEL & CONVENIENCE EXPO
C/O FREEMAN
3323 N PAN AM EXPRESSWAY, STE 126
SAN ANTONIO, TX 78219
Freeman will accept crated, boxed or skidded materials beginning MAY 22, 2020, at the above address. Material arriving after JUNE 16, 2020 will be received at the warehouse with an additional after deadline charge. Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W. Warehouse materials are accepted at the warehouse Monday-Friday between the hours of 8:00 am – 3:30 pm. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: 210.554.2021.
SHOW SITE Shipping Address:
Exhibiting Company Name / Booth #
2020 SOUTHWEST FUEL & CONVENIENCE EXPO
C/O FREEMAN
HENRY B GONZALEZ CONVENTION CENTER
237 TOWER OF AMERICAS WAY
SAN ANTONIO, TX 78205
Freeman will receive shipments at the exhibit facility beginning JUNE 21, 2020. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (210) 554-2021.
Please Note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the Material Handling Form for charges for the service.
Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to the disposal of your exhibit properties.
9) HOTEL INFORMATION
The deadline for the discounted room rate is May 29, 2020. To reserve online CLICK HERE or call 888.421.1442 and refer to “TFFA”.
Grand Hyatt San Antonio
600 E. Market St.
San Antonio, TX
Rate (Single/Double): $215 + tax
Check-In: 3:00 pm / Check-Out: 12:00 pm
Hotel Valet Parking: $39
Hotel Self-Parking: $29 (In & out privileges)
If Your Plans Change For San Antonio?
And you are unable to attend, please do not cancel your hotel reservation on your own – contact Annette Hicks (ahicks@tffa.com / 512.617.4302) and allow her to cancel it for you so the room will remain in the Southwest Fuel & Convenience Expo block and be available for others.
CLICK HERE for additional details on how to avoid hotel scams.
10) REGISTERING FOR EXHIBITOR BADGES
- Exhibitors whose booths are paid in full can register for their badges on-line only CLICK HERE.
- Badges will not be mailed – you can pick them up on-site at the pre-registration counters located Foyer Area of the Convention Center, starting Monday, June 22 between 1 – 5 pm.