1) Arrival
Set-up hours are strict! Exhibits must be in place and completely set up by 11:30 am, Wednesday, May 17, 2017.
2) Tear Down
Absolutely no part of your exhibit (including supplies and materials) may be dismantled, packed or removed before 1:00 pm, Thursday, May 18, 2018. This rule will be strictly enforced!
3) Booth Carpet
All booths are required to have booth carpet/floor covering and will be inspected. Booths without floor covering by 11:30 am, Wednesday, May 17, 2017, will automatically have carpet installed by Freeman at the Exhibitor’s expense. Exhibitors are allowed to bring in their own floor covering or can purchase a Discount Booth Package Options by April 25, 2017 through Freeman. Set up early to avoid the rush.
- Exhibitors in the “New & Now Block/1st Timers” – Red Booth Carpet is included in their Booth
4) Electricity
Electricity is not included in your booth and may be purchased for additional fees through the Owens Service Company. You are permitted to bring your own extension cords.
5) Aisle Use
Aisles are to remain completely free of obstructions and not put to commercial use in any way. No activity can be conducted outside of contracted exhibit space, including handouts, solicitations, presentations or mascots.
6) Height Restrictions
No booth element may be above (8’) high in any Linear/In-Line Booth (10×10 increments). Exhibitors exceeding these limits without prior written permission will be required to revise the booth to fit guidelines before the show opens. See Booth Display Guidelines & Restrictions for complete details.
7) Blocking Neighbors
Nothing higher than four (4’) within the (3’) closest to the aisles in any indoor space without written permission. This will be strictly enforced.
8) Shipping
Exhibitors have two options for shipping – PLEASE REFER TO FREEMAN’S MATERIAL HANDLING SHEET FOR CHARGES.
Warehouse Shipping Address
Exhibiting Company Name / Booth #
SOUTHWEST FUEL & CONVENIENCE EXPO – 420879
C/O FREEMAN / AWD
5130 CASH RD
DALLAS, TX 75247
Freeman will accept crated, boxed or skidded material beginning Tuesday, April 18, 2017 at the above address. Material arriving after May 9, 2017 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM. If required, provide your carrier with this phone number: 214-634-1463.
Show Site Shipping Address
Exhibiting Company Name / Booth #
SOUTHWEST FUEL & CONVENIENCE EXPO
C/O FREEMAN
FORT WORTH CONVENTION CENTER
1201 HOUSTON ST, FORT WORTH, TX 76102
Freeman will receive shipments at the exhibit facility beginning Tuesday, May 16, 2017. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor. If required, provide your carrier with this phone number: 214-634-1463 Please note: All items and materials brought into the facility by Freeman may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.
9) Hotel Information
The Omni Fort Worth Hotel is the official host hotel, just steps from the Fort Worth Convention Center. The group rate (single/double) is $201 + tax and is available through April 14, 2017 or until the block has been sold out, whichever comes first.
- To call the Omni reservations line directly: 800.843.6664 and refer to Southwest Expo to receive the group rate.
- For on-line reservation: https://www.omnihotels.com/hotels/fort-worth/meetings/southwest-expo-2017
** BE AWARE OF THIRD PARTY POACHERS **
The endorsed hotel for the 2017 Southwest Fuel & Convenience Expo is the Omni Fort Worth Hotel and they will not contact you for booking rooms. If you are contacted by another company trying to solicit hotel rooms, be advised it is not affiliated with Texas Food & Fuel Association or Southwest Fuel & Convenience Expo. Please contact Annette Hicks, CMP by email at ahicks@txfoodandfuel.org or by phone at 512/617-4302. For addition details – Click Here
10) Registering for Exhibitor Badges
- Exhibitors whose booths are paid in full can register for their badges on-line only beginning mid-January 2017.
- Select the Category “Exhibitor/Sponsor” and find your company name in the drop-down menu. Badges will not be mailed – you can pick them up on-site at the pre-registration counters located Foyer Area of the Fort Worth Convention Center, starting Tuesday, May 16, 2017, between 8:00 am to 5:00 pm.