1) Arrival
Set-up hours are strict! Exhibits must be in place and completely set up by 1 pm, Wednesday, May 15.


2) Tear Down
Absolutely no part of your exhibit (including supplies and materials) may be dismantled, packed or removed before 4 pm, Thursday, May 16.  This rule will be strictly enforced!


3) Booth Carpet
All booths are required to have booth carpet/floor covering and will be inspected.  Booths without floor covering by 1 pm, Wednesday, May 15, will automatically have carpet installed by Freeman at the Exhibitor’s expense.  Exhibitors can bring in their own floor covering or can purchase a Discount Booth Package Options by April 25 through Freeman. Set up early to avoid the rush.


4) Electricity
Electricity is not included in your booth and may be purchased for additional fees through the Edlen Electric.  You are permitted to bring your own extension cords.


5) Aisle Use
Aisles are to remain completely free of obstructions and not put to commercial use in any way. No activity can be conducted outside of contracted exhibit space, including handouts, solicitations, presentations or mascots.


6) Height Restrictions
No booth element may be above (8’) high in any Linear/In-Line Booth (10×10 increments). Exhibitors exceeding these limits without prior written permission will be required to revise the booth to fit guidelines before the show opens.  See Booth Display Guidelines & Restrictions for complete details.


7) Blocking Neighbors
Nothing higher than four (4’) within the (3’) closest to the aisles in any indoor space without written permission. This will be strictly enforced.


8) Shipping

Exhibitors have two options for shipping – PLEASE REFER TO FREEMAN’S MATERIAL HANDLING SHEET FOR CHARGES.

WAREHOUSE SHIPPING ADDRESS:
Exhibiting Company Name / Booth #
SOUTHWEST FUEL & CONVENIENCE EXPO
C/O FREEMAN
5130 Cash Rd., Dallas, TX 75247

Freeman will accept crated, boxed or skidded material beginning April 16, 2019 at the above address. Material arriving after May 9, 2019 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.  If required, provide your carrier with this phone number: 214.634.1463.

SHOW SITE SHIPPING ADDRESS:
Exhibiting Company Name / Booth #
SOUTHWEST FUEL & CONVENIENCE EXPO
Fort Worth Convention Center
C/O FREEMAN
1201 Houston St, Fort Worth, TX 76102


Freeman will receive shipments at the exhibit facility beginning May 14, 2019.  Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor. If required, provide your carrier with this phone number: 214.634.1463.

Please note: All items and materials brought into the facility by Freeman may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.  Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.


9) Hotel Information

The deadline for discounted room rate is April 19, 2019. To reserve on-line CLICK HERE or call 800.843.6664 and refer to “TFFA”.

Omni Hotel
1300 Houston Street
Fort Worth, TX

Check in: 3:00 pm / Checkout: 12:00 pm
Omni Hotel Valet Parking: $25
Omni Hotel Self-Parking/Fort Worth City Garage (Adjacent): $15

If Your Plans Change For Fort Worth?

If your plans change and you are unable to attend the Southwest Fuel & Convenience Expo, please do not cancel your hotel reservation on your own – Please contact Annette Hicks, CMP by email at ahicks@tffa.com or by phone at 512/617-4302.  

CLICK HERE for addition details on how to avoid hotel scams.


10) Registering for Exhibitor Badges

  • Exhibitors whose booths are paid in full can register for their badges on-line only beginning mid-February.
  • Select the Category “Exhibitor/Sponsor” and find your company name in the drop-down menu. Badges will not be mailed – you can pick them up on-site at the pre-registration counters located Foyer Area of the Convention Center, starting Tuesday, May 14 between 1 – 4 pm.

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